productEverything your company owns, on one register.
Who has it. Where it is. What it cost. What needs doing next.
AssetIQ keeps one record for everything your business owns — machines, vehicles, tools, devices, licences, subscriptions — whichever department it belongs to. Who it is assigned to, where it sits, what it cost, when its warranty, registration or contract ends, and when it is next due for service. It watches those dates for you and tells you what to deal with this week, so a renewal does not charge itself and a failure does not stop work.
Nobody loses track of an asset on purpose.
It happens because the information is split up. The invoice sits with finance, the warranty is in a drawer, the service history is with whoever last called the engineer, and the renewal date is in somebody's calendar. None of that is a problem until the day a subscription renews itself, a machine stops and nobody can say whether it is still covered, or somebody leaves and there is no list of what they had.
AssetIQ holds the whole life of a thing on one record — purchase, assignment, service, warranty, contract, value, disposal — so none of it depends on the memory of whoever happened to buy it.
What it does
One record per thing you own, and one place to look.
One register, whatever you own
Machinery, vehicles, tools, devices, furniture, licences, subscriptions — living or not, and whichever department owns them. The same kind of record for all of them, so there is one place to look instead of four spreadsheets that disagree.
Who has it, and where it is
Every asset is assigned to a person and a place — site, building, room. Handovers and moves are logged on the record, so the trail does not depend on anyone remembering.
Warranties and contracts that surface themselves
Purchase date, cost, warranty end, contract end, renewal date — on the record and counting down. AssetIQ raises each one while there is still time to act on it.
Service scheduled, not remembered
Maintenance is planned per asset and laid out on a calendar, with the full service history attached — so a machine is seen before it stops, not after.
Faults, approvals and purchases in one line
A fault, a replacement or a new purchase is raised against the asset itself, routed through your own approval chain, and tracked against the budget it draws on.
What it cost, and what it is worth now
Purchase price, depreciation to date, spend by vendor and by department — ready for the finance report rather than rebuilt in a spreadsheet every quarter.
The record
It tells you in time to do something about it.
A warranty that ends next month, a service that is overdue, a licence renewing with nine seats nobody opened. AssetIQ watches those dates on every record and raises them in time. Pick an example below to watch one go through.
Dell Latitude 5450
IT equipment
- Assigned to
- —
- Location
- —
- Bought
- —
- Cost
- —
- Value now
- —
It goes on the register
Tag, cost, supplier, warranty and where it is headed.
- 2
It is assigned
To a person and a place, with who signed for it and when.
- 3
AssetIQ spots something
…
- 4
You decide what to do
…
The life of an asset
Bought, assigned, serviced, retired.
Seven stages, one record. The whole life of a thing your business owns, in the place everybody already looks.
The same seven stages, whatever the asset is
- 01
It arrives, and it is on the register
Logged with its tag, cost, supplier, warranty and destination. A printed code goes on the asset itself, so scanning it opens the record.
- 02
It is assigned to someone, somewhere
A person, a site, a building, a room. Every handover and move is written to the record, so there is always an answer to who has it now.
- 03
Its dates start counting down
AssetIQ raises itWarranty, contract, renewal, registration, next service — all on one record and all counting from the day it arrived.
- 04
It is serviced before it stops
AssetIQ raises itMaintenance is planned per asset and laid out on a calendar, with the full history of what was done attached.
- 05
Problems attach to the asset, not to an inbox
A fault raised goes onto that asset's own history — who looked at it, what they did, how long it took, how often it has happened before.
- 06
It is replaced with the numbers in front of you
Age, repair history, depreciated value and the cost of a replacement, together — and the purchase request that follows runs through your own approval chain and budget.
- 07
It is retired, and the record stays
Disposal recorded, licences and seats released back to the pool, and the history kept — which is what an audit actually asks to see.
The IQ part
A register that tells you what to do with it.
A register that only answers questions is a spreadsheet with better manners. The IQ is the part that reads your own register and tells you what to deal with — before it becomes the thing that stopped work or charged your card.
What to deal with this week
The handful of things about to cost money or stop work, ranked — not a dashboard of everything at once.
What you are paying for twice
Seats nobody has opened, overlapping subscriptions, support cover on assets that were disposed of.
What is next in line to fail
Assets whose age, repair history and service record put them ahead of the rest — with the evidence for saying so.
What a decision would cost
Change a replacement cycle, a renewal or a seat count and see the effect on the budget before you commit to it.
Every figure comes from your own register, and every one of them opens the records it was worked out from — so you can check the working before you act on it.
Who it’s for
Any company with things worth keeping track of.
Most companies know roughly what they own. The gap shows up at the moment it matters — when a renewal charges itself, when a machine stops and nobody can say if it is still under warranty, when someone leaves and nobody can list what they still have.
Any department, any industry. Operations, finance, facilities, workshop, fleet, IT — whoever signs for the thing is who the record belongs to.
Equipment and machinery
Workshop and plant equipment, test rigs, hand tools, spares.
Vehicles and fleet
Vans, cars, forklifts, trailers, plant.
Devices and IT
Laptops, phones, tablets, servers, network hardware.
Licences and subscriptions
Seats, cloud services, support contracts — anything that renews.
Facilities and fit-out
Furniture, HVAC, generators, fire and safety equipment.
Living assets
Livestock, plants, anything with a care or inspection schedule.
A good fit if
- You own things across more than one site, building or team
- What you own lives in spreadsheets, or in systems that disagree with each other
- Renewals, warranties and services are remembered by people, not by a system
- Finance and operations are working from different numbers for the same assets
AssetIQ does not care what kind of asset it is, which department owns it, or what industry you are in. If it has a cost, a place and somebody responsible for it, it belongs on the register.
Set up around your business, not a template.
AssetIQ is not a platform you sign up to. Pentagon X builds and configures it around what your business owns and the way it already works.
Your asset types
The categories, fields and tag codes your business already uses — not a generic template you have to bend to.
Your sites
Your sites, buildings and rooms, so a location on a record means something to the person reading it.
Your approvals
Requests and purchases follow the approval chain you already run, against the budgets they actually draw on.
Your standards
The frameworks you answer to and the evidence your audits ask for, set up as part of the build.
Questions
Plainly answered.
Does it find our assets automatically?
No — and anything that claims to will miss the half of your register that was never on the network. AssetIQ starts from what you already have: your spreadsheets, purchase records and existing systems, brought in during the build. From then on, assets are added as they arrive, and the register stays current through the same approvals and handovers your business already runs.
What kinds of asset can it hold?
Anything with a cost, a place and somebody responsible for it. Machinery, vehicles, tools, devices, furniture and fit-out; licences, subscriptions and support contracts; and living assets with a care or inspection schedule. Any department, any industry — the categories, fields and codes are set up for your business during the build.
Do we have to replace our finance, maintenance or service desk system?
No. AssetIQ is the register and the layer that watches it. What it connects to is decided during the build, and we tell you plainly what will and will not connect before any work starts.
Does it decide anything on its own?
No. It works out what needs attention and shows you the records behind it. Approving a purchase, booking a service, changing a seat count or retiring an asset stays a person's decision, through your own approval chain.
Will it get us through an audit?
It puts the evidence an audit asks for in one place — what you own, who has it, what it cost, what was done to it and when it left. Whether that satisfies a particular auditor depends on the standard you are being held to, which is part of what we scope at the start.
How do we get started?
Talk to Pentagon X. We begin with what you own today and where that information currently lives — which, for most businesses, is several spreadsheets and a few systems that do not agree.
What does it cost?
Each build is scoped to the business it runs for — how much you own, how many sites, and what it has to connect to — so we will walk you through it once we understand that.
Start with what you already own.
Tell us what your business owns and where that information lives today. We will show you what AssetIQ would do with it.